Chart of Accounts Complete list with Descriptions for QuickBooks Experts in QuickBooks Consulting & QuickBooks Training by Accountants


For instance, if you rent, the money moves from your cash account to the rent expense account. Expense accounts allow you to keep track of money that you no longer have. When compiling data in your income accounts category, consider anything that brings money into the company, including things like interest income. The chart of accounts streamlines various asset accounts by organizing them into line items so that you can track multiple components easily. Asset accounts can be confusing because they not only track what you paid for each asset, but they also follow processes like depreciation. Your spreadsheet must contain columns for the account name, account type, and detail type.

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Intuit does not endorse or approve these products and services, or the opinions of these corporations or organizations or individuals. Intuit accepts no responsibility for the accuracy, legality, or content on these sites. The following tips will help you set your chart of accounts up for success. Then, split the payment into an amount subtracted from what you owe, and an amount of interest paid, which will go into an expense account. Charts of accounts should be organized with simplicity in mind.

Organize account names into one of the four account category types

Christine Aebischer is an assistant assigning editor on the small-business team at NerdWallet who has covered business and personal finance for nearly a decade. Previously, she was an editor at Fundera, where she developed service-driven content on topics such as business lending, software and insurance. She has also held editing roles at LearnVest, a personal finance startup, and its parent company, Northwestern Mutual. Mark Calatrava is an accounting expert for Fit Small Business.


Your chart of accounts will dictate how certain other reports are structured (like your profit/loss report, etc). So you want to think logically about how you want those reports to look and make sure your accounts are also organized in that manner. You will likely end up making adjustments to the structure and grouping of these accounts as you start using QuickBooks to make them more useful for you. This is intended to be a demo and a live interactive session in your QBO file. There are various factors to consider in choosing between Desktop and Online. Desktop is one-time, downloadable software whereas Online is cloud-based meaning it can be accessed wherever there is an internet connection.

Accounting & Tax

First, change your company accounting preference to use class tracking for transactions. Assign customer invoices for hauls using that unit, along with any bills for expenses directly relating to that specific unit, to the unit’s class in the transaction input screen. Gita is well-known for her exemplary leadership and advisory skills.

Your chart of accounts helps you understand the past and look toward the future. A chart of accounts should keep your business accounting error-free and straightforward. This will allow you to quickly determine your financial health so that you can make intelligent decisions moving forward.

Accounts in a Construction Chart of Accounts

Find the beginning for each bank statement, credit card and loan. This will help when entering the correct beginning balances for the balance sheet items. Let’s not forget about gas expenses, either; even if the price of gas is being charged to the client, those charges should be recorded as a Cost of Goods Sold account. Create a chart of accounts that gives you important information.

Think of it as the filing cabinet for your small business’s accounting system. It organizes transactions into groups, which helps track money coming in and out of the company. First, if they’re not already set up, create expense accounts specifically for IFTA fuel.

You can add new accounts manually by clicking the “New” button. QuickBooks will prompt you to fill out the account details in order to save it. What you see next is the default setup for all QuickBooks Online accounts, and it becomes the blank slate on which to design the chart to your liking.


However, if you’re not using a dispatch software, you can customize QuickBooks to create a more efficient process and obtain additional information from your QuickBooks company file. We also offer several services aiming to improve your company’s accounting and bookkeeping routine. Create a chart of accounts that doesn’t change much year over year.

We recommend having at least the following accounts included in your chart of accounts. In this tutorial, you’ll learn how to add, delete, and modify accounts in the QuickBooks Online Chart of accounts list. We’ll also teach you how to import a chart of accounts from an Excel spreadsheet or comma-separated values file. You can customize this chart in QuickBooks either before or after uploading it.

By selecting Agriculture, Ranching, or Farming during the initial company set-up, the options will be modified to provide a set of income and expense accounts that match the Schedule F tax form. QuickBooks™ has “default” Account Names but these can and should be modified by the user to provide more detail to the user. As new accounts arise or changes occur, accounts can be added or edited on the fly. Table 2 lists some of the different account names and types included in QuickBooks™.

After clicking Run Report, a copy of your chart of accounts appears. You can then export your chart of accounts to an Excel file, print it out, or email it if needed. From the Chart of accounts screen, click the drop-down arrow next to View register for the account you wish to make inactive. What is a cost-plus contract and how is it used in the construction industry?

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Selecting the latest version is recommended, but you should be able to use it for years to come. There are also two different types of QuickBooks™ — a Desktop type and a cloud-based Online type. These customizations are only a few that are standard to the transportation and logistics industry. CLA’s QuickBooks professionals can work with you to review additional information reporting capabilities. Schedule an appointment with one of our experts, and experience accounting like never before. We provide third-party links as a convenience and for informational purposes only.

They are 60 days behind on our payment yet they are refusing to give us… Alternatively, you can edit certain existing accounts to change the name, description, or account number. To get to the Chart of Accounts in QuickBooks, select Bookkeeping from the main menu.

No assurance is given that the information is comprehensive in its coverage or that it is suitable in dealing with a customer’s particular situation. Intuit Inc. does not have any responsibility for updating or revising any information presented herein. Accordingly, the information provided should not be relied upon as a substitute for independent research. Intuit Inc. does not warrant that the material contained herein will continue to be accurate nor that it is completely free of errors when published. Your chart of accounts is a living document for your business and because of that, accounts will inevitably need to be added or removed over time. The general rule for adding or removing accounts is to add accounts as they come in, but wait until the end of the year or quarter to remove any old accounts.

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While the hiring process steps for 2021 chart is a good place to start, most companies will want to make adjustments to fit their exact needs. QuickBooks Online requires detailed information for each account, including both an Account Type and Detail Type. It’s very important that you properly classify accounts so that QuickBooks Online can operate effectively.

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